Montclair State University

Assistant Director of General Accounting & Reporting

7 months ago
# of Openings
Finance and Treasury


The Assistant Director of General Accounting & Reporting is responsible for producing accurate and timely financial reports, preparing analyses for management and requesters, and providing accounting services as assigned.


This position reports to the Director of General Accounting. Major duties and responsibilities of this position include:

Financial Reporting & Analysis

  • Preparing the University's Statement of Net Position; Statement of Revenues, Expenses, and Changes in Net Position; and the Statement of Cash Flows with comparisons to the prior year before the 15th of each month
  • Preparing the University's annual audited Financial Statements, MD&A , and Footnotes
  • Preparing an analysis of actual to budget variances by the 20th of each month for variances over/under 10%
  • Preparing the audited financial statement variance  analytics prior to the beginning of the auditors' field work
  • Completing by self or delegation the financial data sections for the annual CAFR, IPEDS, Merritt Research, Middle States, US News, and other surveys as requested.
  • Creating and maintaining reporting templates and trees in NVision, Adaptive Reporting, and other 3rd party reporting solutions
  • Preparing accurate and timely account analysis and audit work papers as assigned by the Director of General Accounting
  • Assisting stakeholders to understand their financial reports
  • Meeting with the budget office on a monthly basis to review financial results and gain an understanding of variances
  • Validating the quarterly financial summary for the BOT prepared by the budget office
  • Analyzing trends
  • Preparing financial projections as requested
  • Utilizing and reviewing account reconciliations and analysis prepared by the general accountants to gain knowledge of account balances and content
  • Reporting general ledger account analyses and reconciliation errors and omissions to the Director of Accounting



  • Supervising the Financial Report Developer by delegating assignments, reviewing their productivity and efficiency, and mentoring their professional development to insure high quality reporting that is timely.
  • Providing supervision to the report developer to update reporting trees by adding, deleting, and changing chartfield values

Peoplesoft Financial Management Chartfield Maintenance and Report Query

  • Creating and maintaining a dictionary of chartfield values
  • Maintaining the University's Chart of Accounts and Reporting Trees
  • Uploading the Chart of Accounts on the Controller's web page to ensure it is kept current
  • Training in Peoplesoft Query/Reporting/Creating Workbench/Creating folders and building General Ledger WorkCenters-to ensure we have all related workflow needs
  •  Collaborating with end users to obtain requirements for reports and queries
  • Coordinating requests for reports or queries with the Financial Report Developer to keep end users informed of the status of their requests
  • Responsible for receiving and resolving helpdesk tickets as first level support for Financial Reporting
  • Creating and running ad-hoc queries in PeopleSoft
  • Researching historical information in the FRS legacy system, respective archives, and Data Warehouse.
  • Monitoring and resolving reporting module workflow issues




  • Staying knowledgeable of current GAAP as issues by GASB and FASB
  • Escalating unresolved issues to the Director of General Accounting as appropriate
  • Delivering excellent customer service
  • Performing other duties as assigned
  • Meeting deliverable deadlines

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.


• Bachelor's degree in accounting from an accredited University or college, CPA preferred
• Knowledge of generally accepted accounting principals
• Minimum of 4 years of experience in preparing audited financial statements and internal management reports
• 2 or more years of supervisory experience
• High precision in work
• Experience with PeopleSoft's General Ledger or similar ERP system
• PeopleSoft query writing and NVision report writing experience preferred
• Experienced in data mining
• Excellent communication and writing skills
• Advanced Excel skills, including pivot tables and macros
• Professional demeanor
• Interpersonal and team building skills
• Decision making and troubleshooting skills
• Must be able to maintain confidentiality


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