The Associate Director is a key member of the Foundation Relations and Corporate Engagement team that strategically positions the University to secure funding from targeted foundations and companies. The Associate Director takes the initiative to research, identify and strategize in regards to institutions whose grant-making programs match the funding priorities of Montclair State University colleges, schools, centers and institutes. The Associate Director develops, submits, and advances grant proposals for philanthropic support from corporations, foundations, and individual major gift donors. The Associate Director works closely with Development leadership and campus partners in managing a portfolio of foundation and corporate prospects and coordinates stewardship activities with grantors.
• In consultation with University Advancement colleagues and others within the University, develop and effectuate policies, procedures, plans and strategies for securing future major funding support from corporations and foundations.
• Works with University Advancement, Development Directors, the Provost, Deans and Faculty across the University to gather information about specific funding priorities, to develop “the case for support,” and to identify potential foundation and corporate funders for these priorities.
• Work with the academic and research administration, legal and other campus offices, to ensure that Montclair State University Foundation and University policies are followed.
• Draft proposals, letters of inquiry, budgets, and ancillary materials for submission to foundations, corporate foundations, professional organizations, and other entities. Keep grantees, Provost, Deans, University Advancement, Foundation, and others informed regarding each stage of grant application process.
• Evaluate potential of RFPs and new foundation opportunities as they arise to help determine best course of action.
• Act as primary liaison (or secondary liaison in collaboration with faculty, Development Directors or others) with foundation representatives, corporate partners, and other external constituents to establish positive relationships with the University to secure external support for institutional priorities.
• Conduct internet research and use tools available from The Foundation Center, Guide Star, Charity Navigator and other subscription services to analyze, focus and identify solicitation opportunities; also in consultation with various campus offices and foundation staff, help trouble-shoot issues that may arise in the coordination and administration of sponsored research grants from foundations.
• Triage and manage the pipeline of proposal and report preparation, including overseeing freelance or part-time grant writers and the grant writing budget.
• Work closely with grantees to inform them of grant terms and to meet grantors’ reporting requirements, and provide grant-writing guidance to faculty, directors, and others who take an active role in preparing their own grants.
• Keep an ongoing calendar of submission due dates, grant reporting deadlines and key grantor individuals to help University grantees comply with the terms of their grants.
• Submit a bi-weekly report of grant activity.
• Participate, as needed, in meetings with potential funders and collaborate with University liaisons to host appropriate stewardship activities.
• Prepare, as needed, solicitation proposals, presentations, correspondence, reports or collateral materials that support the cultivation, solicitation and stewardship of individual donors.
• Assist in planning and management of corporate and foundation relations activities by developing and recommending fundraising goals, policies and procedures which comply with university policies and goals.
• Draft, monitor and track budgets, goals, and work plans.
• Establish and maintain communication and cooperative working relationships with college administrators, faculty, staff, government and private agencies and/or the public in order to accomplish the objectives of the unit.
• Prepare reports on unit activities; summarize and analyze statistical and other data; and develops findings, conclusions and recommendations.
• Consult with the Assistant Vice President to resolve unusual problems or policy concerns evolving from within the section supervised.
• Maintain integrity and appropriate confidentiality in unit operations.
The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and they shall not be considered as a detailed description of all work requirements that may be inherent in the position.
• Bachelor’s degree required; master’s degree preferred.
• Ability to manage and assume primary responsibility for developing and implementing a corporate and foundation relations strategy.
• Ability to manage multiple projects and duties simultaneously, while paying careful attention to details and meeting deadlines.
• Demonstrated success in submitting a full calendar of grant proposals, stewarding them and initiating proposals from new grantors.
• Excellent analytical, computer, and written communication skills, including familiarity with Raiser’s Edge.
• Ability to translate complex concepts into understandable and well-written content.
• Proficiency in internet research on corporations and foundations, their leaders and decision-makers, and past funding history.
• Service-oriented and able to build productive professional relationships.
• A high degree of integrity and a strong affinity for the mission of higher education and the philosophy and goals of Montclair State University.
• Significant knowledge of the principles of budget planning, development and administration.
• Ability to acquire knowledge of the relevant governmental guidelines that might impact a working relationship with corporate and foundation relations activities.
• Ability to assist in the planning and administration of a program or unit by developing and recommending goals, policies and procedure.
• Ability to evaluate performance and develop alternative methods to improve performance and meet established objectives.
• Ability to establish cooperative working relationships and coordinate with other offices or organizations that impact on or relate to the work of the unit.
REQUIRED EDUCATION AND EXPERIENCE:
Bachelor’s degree from a four-year accredited college or university required; master’s or advanced degree preferred.
Minimum of three to five years of progressively responsible experience in securing corporate and foundation grants, major and planned gifts from individuals, preferably in higher education.