Montclair State University

Financial Analyst

Job Locations US-NJ-Montclair
Posted Date 5 months ago(9/14/2017 4:05 PM)
# of Openings
Finance and Treasury


Current MSU Employees Apply Only


Montclair State University is the second largest public institution of higher education in New Jersey having an enrollment of 22,000 students generating over $245 million in student revenues. The Office of Student Accounts acts as the University's central location for assessing student payments, credits, adjustments, refunds and charges as they relate to tuition, fees, room, board, and various miscellaneous charges or fines. The department enables and assists the University's students to meet this monetary obligation with a focus on financial integrity, professional ethics, and accountability. This position is primarily responsible for reconciling financial data via our payment gateway to the Banner student system and from Banner to the PeopleSoft Financial Management System (FMS). The incumbent must communicate financial information in a professional and courteous manner to other University departmental staff. This position interacts with the University community and has working knowledge of accounts receivable as it relates to student and non-student issues.  Familiarity of University established policies, procedures, regulations, precedents, and guidelines to institute and maintain cooperative working relationships with other offices or organizations whose functions influence assigned responsibilities.



  • Researches and reconciles accounts receivable records, bank statements, and general ledger balances; reports findings for both current and past fiscal years
  • Manage daily Banner and FMS balances using the nightly feed reports for accuracy in relation to TouchNet and the bank statement; finalizes for end of month and annual close; as well as closing of financial records monthly and annually Works with cashiers, accounts payable and accounting departments to process and settle all deposits sent via the banks Online Remote Deposit Service
  • Close and finalize all cash transactions; verifies all deposits sent to the bank for the Banner A/R student and non-student systems
  • Prepare, review and manage general ledger accounting entries and reconciliation of various financial transactions.
  • Creates and or uses current system reports for TouchNet, Banner, PeopleSoft FMS and Parking transactions to be used for bank statement analysis; manage reports in Finance Groupshare folder
  • Work with Finance Business Analyst to ensure nightly feeds to Banner and PeopleSoft were successful
  • Assists in Reconciliation of Student Accounts Receivable from Banner to PeopleSoft
  • Work with auditors, Controller and accounting department on end of year schedule and reporting needs
  • Assists with monthly and year end close process
  • Updates all financial reconciliation forms in cooperation with the departmental Business Analyst
  • Resolves all student account financial refund balances using established policies and guidelines
  • Executes requests for transfer of funds, journal entries, application of grants and initiates necessary paperwork to reflect transactions in FMS
  • Assists in making recommendations for improvements, adaptations, or revisions to the accounting system and accompanying procedures; maintains accounting controls and records, and retains accounting files and reports
  • Develops goals and objectives for assigned responsibility area, modifies methods for the control of cash receipts, deposits, and disbursements
  • Audits accounting and financial documents for accuracy and compliance with departmental policies and procedures and state and federal statutes.
  • Provides courteous response to all phone calls, able to answer basic departmental policy and procedural questions and direct inquiries to other offices.
  • Supports Director of Student Accounts, Assistant Controller and auditors with any special projects; compile necessary data and follow up as necessary
  • Drafts and type letters; prepares routine correspondence
  • Organizes the maintenance and storage of essential records, reports, summaries, and files

The above statements reflect the general details considered necessary to describe the principle functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.


Graduation from an accredited college with a Bachelor's Degree or eight (8) years of experience in work involving the reconciliation of various types of records via a computerized spreadsheet. Strong attention to detail and confidentiality.  Proficiency and knowledge of Microsoft Office, TouchNet, PeopleSoft, CashPro and Banner A/R functionality is highly preferred.

  • Proficiency in Excel and Access to update and maintain spreadsheets related to various departmental reconciliation
  • Knowledge of the principles and techniques essential to the performance of assigned responsibilities
  • Knowledge of modern office routines, procedures, methods, and equipment
  • Ability to acquire knowledge of department rules, regulations, policies, procedures, organization, and functions and of the problems likely to be encountered on a daily basis
  • Ability to arrange preparation of clear, sound, accurate, informative financial and other statements and reports
  • Performs other duties as assigned.
  • Work overtime as required during peak periods
  • Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.

Salary Range A18: $51,529.96-$72,953.40
 *NOTE: Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula. Salaries for external candidates are determined up to no more than $58,671.11.

*When submitting a resume and cover letter, please combine the documents into one single document (PDF or MS Word) via the apply link.*


Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
Share on your newsfeed