Montclair State University

Assistant Controller

4 weeks ago
# of Openings
Finance and Treasury


Under the direction of the University Controller, the Assistant Controller is responsible for providing operational financial leadership for Montclair State, a public university with assets of $1.2 billion and annual revenues of $500 million. The Assistant Controller will assist with organizing, planning and directing the accounting practices and financial services of the University and will provide assistance to the University Controller in developing and maintaining appropriate policies, procedures & internal controls for the University. The Assistant Controller will provide assistance to the University Controller with the administration of office operations as assigned.


•    Supervises the department's Directors at the discretion ofthe Controller including the following areas: General Accounting, Financial Reporting, Grants Accounting, and Financial Operations. (approximate headcount of 25)

•    Collaborates with the Controller to develop measurable tasks and goals for each Director and monitors their performance.

•    Oversees the Directors' audit and compliance workflows to ensure internal controls, procedures and practices are consistent with current GASB, FASB and OMB Uniform Guidance Standards

•    Oversees the Director of General Accounting workflow to meet the monthly and annual general ledger closing schedules to produce timely and accurate financial reports.

•    Oversees the Director of Grant Accounting workflow to fulfill various federal, state, grantor/sponsor and foundation reporting requirements associated with grant and sponsored project accounting by employing various reporting tools: State and Federal drawdown, Annex Band required surveys. Works directly with research faculty and their departments.

•    Oversees the Director of Financial Operations to ensure accurate and timely recording of all payables and disbursements in the University's financial management system.

•    Ensures that fmancial transactions are recorded timely and accurately in the University's financial management system according to generally accepted accounting principles.

•    Facilitates the establishment of third party systems into the financial management system by participating in requirements  gathering, testing, and implementation.

•    Coordinates and performs various audits including but not limited to purchase cards, corporate charge cards and petty cash.

•    Monitors changes in accounting standards and regulations and advises on new FASB/GASB Pronouncements and OMB Uniform Guidance Standards.
•    Maintains a thorough working knowledge of the institution's financial management system.

•    Collaborates with the Controller to oversee the creation and maintenance of Polices & Procedures.

•    Responsible for staff development and mentoring.  Monitor and communicate relevant staff goals and achievement of goals regularly. Coach and mentor staff members; communicate strategic issues/changes to staff; provide and or secure training and cross training; build commitment and confidence.

•    Regularly reviews business processes and identifies opportunities for improvement, and manages their successful implementation.

•    Actively engage with the Campus Community through trainings sessions and one on one meetings.

•    Assists the Controller with the preparation of internal and external financial reporting, including insuring the integrity of those reports.

•    In the absence of the Controller, assumes responsibility of operations for all units of the Controller's Office.

•    Performs other duties as assigned


The successful candidate is required to have at least eight years of progressively responsible experience with hands-on management and a supervisory role in financial administration/management, preferably in a college or university environment.  Demonstrated knowledge of generally accepted accounting principles and reporting requirements applicable to colleges and universities or other nonprofit organizations.  Knowledge of an integrated financial management system is required. Financial management system or sub-system implementation experience is a plus.  Demonstrated knowledge of federal sponsor regulations including OMB Circulars, Federal Acquisition Regulation  and Agency-specific guidelines is a plus. Demonstrated knowledge of restricted I grant funds  accounting and reporting principles, including but not limited to: billing and revenue recognition; federal sponsored award regulations; costing issues, such as matching/cost  share; cost transfers; service centers and effort reporting  is a strong plus.

A baccalaureate degree from an accredited college or university in accounting/finance  and CPA are required.  Master's degree in accounting, finance or another business related discipline is a plus.

Excellent written and oral communication skills are required.

Excellent analytical skills and proficiency with computing tools, including Excel, is required.


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