Montclair State University

  • Senior Clerk Bookkeeper

    Job Locations US-NJ-Montclair
    Posted Date 6 days ago(7/12/2018 1:47 PM)
    # of Openings
    Finance and Treasury
  • Overview

    The Financial Operations section of the Controller’s Department is responsible for the non-payroll disbursement function of the University, providing services intended to meet the needs of its customers, both in the internal campus community, external vendor community, and the regulatory community who govern and audit the operations. This includes but is not limited to processing of checks for vendors, The Senior Clerk Bookkeeper interacts very closely with many campus departments and are relied upon for detailed, accurate, and timely processing. Within the Controller area, Financial Operations must establish and maintain excellent working relationships with Procurement Services. Data entered into the Accounts Payable ERP module has significant impact on accounting and budgetary balances across the campus and the compliance issues surrounding disbursements can be complex.


    • Process vouchers/invoices which includes auditing, reviewing, and checking calculations of source documents for completeness and fiscal agent authority.
    • Maintains historical records by scanning and filing documents.
    • Assist vendors and departments with any payment issues.
    • Reviews queries/reports and resolves errors.
    • Assist in documenting procedures.
    • Reports non-compliant travel reimbursements to Payroll.
    • Provides assistance as a Non-Resident Alien liaison to the university campus, this includes reporting and analysis.
    • Ensures financial obligations for assigned vendors are met and that internal control procedures are consistently followed in accordance with MSU policies and campus procedures on a daily basis.
    • Interacts on a daily basis with various campus personnel, including staff and faculty, as well as outside vendors and other members of the public.
    • Performs other duties as assigned.
    • Management retains the right to add or change job duties at any time.



    • One (1) year of experience in work involving the keeping of varied types of records of a bookkeeping nature.


    • Graduation from an accredited college with a Bachelor's degree.
    • Proficiency in using PeopleSoft or a similar Enterprise Resource Planning (ERP) system.
    • Experience writing or running queries, and manipulating results.
    • Experience using Microsoft Excel to prepare spreadsheets, including creating formulas, sorting data, preparing reports.
    • Experience using imaging software to capture and review data.
    • Knowledge of accounting and PC proficiency, including data entry skills.
    • Understanding of various policies, processes and systems of the Accounts Payable Department, in support of the overall finance functions.
    • Ability to perform mathematical computations accurately and with reasonable speed.
    • Ability to organize assigned work, analyze problems and develop appropriate work methods.
    • Ability to work independently and make sound decisions and recommendations regarding accounting activities.
    • Analyzing information and attention to detail with exceptional level of accuracy.
    • Excellent organizational skills in a multi-task environment.
    • Excellent oral and written communication and vendor relationship skills.


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