Montclair State University

  • Senior Pre-Award Officer

    Job Locations US-NJ-Montclair
    Posted Date 3 months ago(7/24/2018 1:07 PM)
    # of Openings
    Research and Sponsored Programs
  • Overview

    Reporting to the Director of the Office of Research and Sponsored Programs, the Senior Pre-Award Officer develops, manages and administers complex research and other proposal applications to federal, state and private sponsors. As an integral member of ORSP’s customer-service oriented pre-award team, the Senior Pre-Award Officer works closely with university faculty, program staff, departmental administrators and other internal and external colleagues to ensure accurate, timely, compliant high-quality proposal submissions. This position supports the university’s recent designations as a public research and doctoral granting research university by identifying, targeting and disseminating funding opportunities and participating in individualized and group training and outreach activities in proposal development and pre-award research administration.


    • Works closely with university faculty, program staff, departmental administrators, and ORSP colleagues in the initiation, development, and final submission of complex research and other proposals to federal, state, private and international sponsors.
    • Carefully reviews proposal guidelines (RFP’s, RFA’s), agency guidelines (e.g. NSF PAPPG, NIH 424 R&R) to determine individual and institutional eligibility, fit, and feasibility.
    • Completes all required proposal forms, assurances and certifications.
    • Develops proposal budget and budget justification in compliance with university policies and guidelines, sponsor guidelines, and applicable federal and/or state rules and regulations.
    • Analyzes and manages match/cost-share requirements where applicable. Obtains necessary institutional approvals for match/cost-share funding.
    • Identifies areas of institutional risk and/or concern prior to proposal submission and addresses these areas with university faculty, staff, colleagues and/or university leadership where necessary.
    • Works closely with external collaborators in securing and/or providing necessary documentation where subrecipient/external partnerships are developed.
    • Coordinates the university internal routing approval processes for proposals in development.
    • Identifies, investigates, and disseminates grant funding opportunities to university faculty and staff in alignment with faculty/staff interests, institutional mission and university strategic plan.



    • Provides training and educational opportunities on grants and proposal development through ORSP sponsored workshops, individualized training and informal college/departmental sessions.
    • Participates in ORSP hosted events, publications, reports and other informational and outreach activities.
    • Consults with colleagues in the Office of Grant Accounting to resolve proposal/award issues as they arise in a timely manner.
    • Meets with faculty and staff on pending proposal applications.
    • Provides policy interpretation and procedure guidance to principal investigators and their staffs
    • Remains current and knowledgeable on agency procedures and requirements concerning grants management issues.
    • Maintains confidentiality of classified, sensitive, and personal information.
    • Provides on-going review and analysis of processes, and actively contributes to process improvements for ORSP.
    • Serves on committees engaged to assess, and possibly revise, ORSP business procedures.
    • Perform other job-related duties as assigned.



    • Bachelor's degree in Business Administration, Public Administration or other related field. Master’s desirable.
    • Four or more years of related experience in university research administration and/or non-profit setting at the departmental and/or central level.
    • Proficiency in utilizing, NSF Fastlane, and other federal, state and local grant management portals. CAYUSE 424 experience is highly desirable.
    • Demonstrated proficiency with MS Office (Word, Excel, Power-Point.)




    • Active C.R.A., or C.P.R.A. certification and/or willingness to work towards certification in Research Administration by R.A.C.C. within two years.
    • Active NCURA and/or SRA membership or willingness to attain membership and participate/present at regional and national meetings.
    • Demonstrated knowledge of 2 CFR 200 Uniform Guidance and OMB Circulars A-21, A-110, A-133 and other pertinent external regulations required with ability to interpret, adapt and apply guidelines and procedures. State of New Jersey agency proposal experience desired.
    • Ability to work independently, and as part of a high-functioning team.
    • Strong organizational skills and attention to detail are paramount.
    • Effective analytical and technical skills, including the ability to gather and analyze statistical data.
    • Ability to communicate effectively with a wide range of constituents on a variety of research management and topics. Ability to interact well with people of all ages and diverse backgrounds.
    • Experience or demonstrated ability to provide training and mentoring.


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