Montclair State University

  • Program Associate

    Job Locations US-NJ-Montclair
    Posted Date 3 weeks ago(7/24/2018 3:30 PM)
    # of Openings
    Academic Affairs
  • Overview

    The Program Associate is responsible for providing high-level administrative support and program coordination for the Associate Deans of the College.


    • Support the coordination of academic and enrollment events for the College
      • Events will include major academic conferences, Open Houses, Information Sessions and Admitted Student Days.
      • Serve as a resource to faculty and staff throughout the College for department and program events and conferences.
      • Maintain the CEHS Event Planning Guide and distribute annually to faculty and staff.
    • Support College-wide enrollment management initiatives, including:
      • Develop and conduct initial analysis of admissions and enrollment trend reports.
      • Assist in coordination of enrollment outreach and compilation of related data.
      • Conduct online information-gathering and benchmarking related to academic programs.
      • Assist with evaluation studies to enhance effectiveness and measure progress toward goals.
      • Work with other campus departments to resolve enrollment issues that impact college goals.
    • Support marketing and public relations initiatives for the College, including:
      • Serve as a liaison with Marketing and Communications department.
      • Monitor status of Marketing projects through the Workzone database, and communicate with program coordinators and chairs regarding revisions and deadlines.
      • Conduct market research and analysis.
      • Create and manage surveys and data collection.
      • Assist in development and creation of materials for publication including but not limited to college newsletters and marketing booklets.
      • Manage CEHS Accomplishments Database.
    • Develop and maintain a database of organizational awards and faculty/staff accomplishments for use in College marketing and public relations.
    • Manage the administration of CEHS curriculum committee actions, including:
      • Maintain an up-to-date record of all curriculum proposals submitted for review by the College;
      • Coordinate with Undergraduate and Graduate Curriculum Committees;
      • Manage the online system for curriculum proposals within CEHS;
      • Assist in gathering information for curriculum proposals as needed.
    • Coordinate logistics for the College’s Graduate Assistant/Doctoral Fellows Program.
    • Serve as liaison between Associate Deans and CEHS department chairs and faculty.
    • Conduct online information-gathering to assist Associate Deans, as needed.
    • Provide overall administrative and clerical support to Associate Deans, including telephone screening, copying, typing, creation of documents and forms, and mailings.
    • Manage the Associate Deans’ calendars, correspondence, and overall lines of communication.
    • Complete special projects.
    • Performs other duties as assigned.
    • Management retains the right to add or change job duties at any time.



    • Graduation from an accredited college with a bachelor's degree.
    • Demonstrated understanding of excellent customer service.
    • Proficiency in Microsoft Office (Excel, Word and PowerPoint).
    • Ability to quickly learn new applications.
    • Ability to work well with people of varied backgrounds and talents.
    • Exceptional organizational skills. 
    • Excellent written and oral communication skills.


    • Two (2) years of experience in a higher educational setting preferred.


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