Montclair State University

  • Student Support Specialist

    Job Locations US-NJ-Montclair
    Posted Date 3 weeks ago(9/28/2018 4:44 PM)
    ID
    2018-1867
    # of Openings
    1
    Category
    Student Development and Campus Life
  • Overview

    Under the supervision of the Assistant Director, the Student Support Specialist is responsible for serving as the primary point of contact to provide high level of customer service serving the needs of the department, student and visitor community within an atmosphere of professionalism and usage of all forms of communication. This role will perform an array of complex and analytical administrative support assignments requiring the use of independent judgment and working knowledge of departmental and divisional rules, regulations, and policies. S/he will also serve as backup support of staff assignments/projects in their absence as directed by management.

     

     

    Responsibilities

    • Assists the Assistant Director with basic to complex clerical record keeping, as well as organization of operations overseeing a residential area (i.e. RMS check in/outs, student conduct case inputting, key/proxy card audits, health and safety paperwork, facility work order audits, summer conference assistance).
    • Relieves the supervisory official (Assistant Director/Community Director) of office detail and acts as his/her Student Support Specialist.
    • Provides assistance to all visitors to the office. Receives callers, determines their reasons for visiting the office, and provides them with the required information according to department procedures and, as possible, sees that the desired objectives are achieved.
    • Organizes assigned clerical, typing, filing, scheduling of appointments, prepares agenda of meetings, conferences and hearings.
    • Prepares diverse correspondence, forms, reports, and documents from varied copy accurately and rapidly.
    • Provides assignment, instruction, and support to student staff members.
    • Answers inquiries (via telephone calls, emails or in person visits) concerning general residential, housing and enrollment services information and makes appropriate referrals.
    • Composes answers to routine letters or e-mail and prepares other letters or e-mails in accord with office regulations, policies and regulations.
    • Maintains confidentiality of essential records, reports, files and other sensitive information.
    • Responsible for assisting in day-to-day operations and functions of the residence halls in the absence of the community directors.
    • Coordinate with police and emergency response personal during a crisis or emergency and support students in crisis and properly refer to campus resources.
    • Provide assistance with community opening and closing procedures, as needed.
    • Management retains the right to add or change job duties at any time.
    • Perform other duties as assigned.

    Qualifications

    Required:
    • Graduation from an accredited college with a Bachelor’s degree.

     

    NOTE: Applicants who do not possess the required education may substitute experience on a year for year basis.


    NOTE: Applicants who possess an Associate's degree may substitute two (2) years of position-related experience for the remaining two (2) years of education.

     

    Preferred:
    • Three (3) years of professional work experience in office management, customer service and clerical work in a higher education setting.
    • Excellent verbal and written communication skills in addition.
    • Excellent customer service and interpersonal communication skills
    • High proficiency in Microsoft Office including Word, Excel, PowerPoint and Publisher, as well as internet and related departmental programs (Simplicity Advocate, Workday, Banner Student and etc.

     

    *NOTE: This is a civil service position. After successfully serving a 4-Month Working Test Period as required by the State of New Jersey, you will then be certified to your position, meaning you will attain a permanent status in this title.


    Salary Range: P16: $42,895.85-$60,350.09

    *NOTE: Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula. Salaries for external candidates are determined up to no more than $48,713.93.

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