Montclair State University

  • Program Assistant, Department of Psychology

    Job Locations US-NJ-Montclair
    Posted Date 3 months ago(11/30/2018 9:40 AM)
    # of Openings
  • Overview

    The program assistant will support students’ and faculty advancement in the Psychology Department by working closely with the department chair, advising coordinator, adjuncts coordinator and other advising bodies in the college and the university. Principle duties will include students advising, leading transfer orientations, managing permits and credit adjustments, support new hires searches and faculty actions and maintaining the department online presence.


    Advise undergraduate Students in Psychology department in regard to their schedule and advancement through the program.
    • Process all materials and communications in connection with undergraduate students, including change of major/minor, credit adjustments, permits, grade change, independent study, study abroad and other student’s action forms.
    • Assist with the advisement/registration activities for the Fall, Spring, and Summer Sessions. Hold transfer orientation sessions throughout the summer.
    • Learn and fully utilize information technology related to student services, including Banner, Degree Works, and other advising tools.
    • Hires, Train and supervises all student workers. Train all student workers in Department.
    • Assist with recruitment, hiring, scheduling, orientation and communication of Departmental faculty adjuncts.
    • Support the Department chair on all personnel matters for adjuncts and full time faculty. Collect materials, send reminders and compile requests.
    • Helps the Department chair and department personnel Advisory Committee (DPAC) with preparation and security of confidential personnel material related to faculty personnel processes (tenure, promotion, range change, and reappointment, etc.)
    • Gathers data analytics from students and faculty and prepares reports organizing data (e.g., from online student evaluations).
    • Organizes and maintains schedule for labs used by Statistics and Methods courses.
    • Overseas security and organization of all confidential applications, files and records related to departmental searches.
    • Serve as Webmaster for the department website and various list serves, twitter accounts.
    • Maintain the Department Community Canvas site and SONA Subject Pool.
    • Support the chair in course scheduling and submit said schedule to the Dean’s office in a timely manner.

    • Liaison to other campus offices- (Facility service, registrar office, HR, etc.)

    • Performs other duties as assigned.
    • Management retains the right to add or change job duties at any time.


    • Graduation from an accredited college with a Bachelor's degree
    • Applicants who do not possess the required education may substitute experience on a year for year basis.
    • Applicants who possess an Associate's degree may substitute two (2) years of position related experience for the remaining two (2) years of education.



    • Two years of Professional administrative experience in higher education.
    • Detail/results oriented, able to handle projects simultaneously.
    • Excellent interpersonal skills, organizational, verbal and written communication skills.
    • Ability to work independently and in a team setting


    *NOTE: This is a civil service position. After successfully serving a 4-Month Working Test Period as required by the State of New Jersey, you will then be certified to your position, meaning you will attain a permanent status in this title.

    Salary Range: P16: $42,895.85-$60,350.09
    *NOTE: Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula. Salaries for external candidates are determined up to no more than $48,713.93.


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